Office Coordinator

• Providing general day-to-day office administration including ordering office and kitchen supplies, tracking office expenses, managing office equipment
• Providing administrative support to a team of consultants including direct support to senior team members in the office
• Supporting and/or leading logistics on company and client events
• Managing calendars, meetings, and teams calls, including the distribution of meeting materials and taking meeting minutes
• Supporting on ensuring accounting policies and procedures are followed and reconciling company credit card
• Liaising with IT support in Ottawa
• Liaising with building staff
• Maintaining corporate database and distribution lists
• Managing corporate communications social media calendar and postings

• Strong MS Office (Word, Excel and PowerPoint) skills
• 1 year experience in an office setting
• Event management experience
• Ability to interact with clients and government officials in a friendly and professional manner
• Knowledge of politics and events at Queen’s Park and City Hall would be considered an asset
• Self-starter with initiative, naturally curious, and can think through issues and problems (including identifying potential scenarios and outcomes), both independently and as part of a team
• Excellent verbal and written communication skills with a demonstrated attention to detail
• Strong design skills in canva or Adobe studio
• Familiar with digital platforms including: x, LinkedIn, meta (facebook and Instagram) and wordpress.
• Ability to multi-task, while being results oriented
• Must be accountable, reliable and professional

Meets Commitments

• Demonstrates the importance of meeting deadlines, internal and external
• Holds self and team accountable for commitments, behaviours and results

Decision Making

• Uses rigorous decision making processes to make objective decisions
• Makes suggestions and provides ideas to decision making process. Gathers input from others to inform decisions
• Has the ability to determine priorities

Team-oriented

• Builds effective relationships to achieve individual and organizational success
• Shares the workload with others and is prepared to take on different roles and projects when required
• Seeks out and leverages the diverse perspectives and capabilities of colleagues and clients

Communication

• Has the ability to provide and receive constructive feedback
• Openly communicates with colleagues and clients the information required to execute work
• Can communicate clearly through verbal and written communication with a variety of audiences

Engaged

• Contributes to the continuous improvement of the work environment
• Demonstrates a high level of enthusiasm and initiative
• Appropriately shares knowledge, skills and experience with colleagues to raise the competence level of the organization

Capacity for Change

• Demonstrates flexibility in adapting to changing conditions and client demands
• Demonstrates the ability to learn from mistakes
• Is open to new ways of doing thin

Professional Relationships

• Establishes and maintains positive relationships with all stakeholders including colleagues and clients and gains their trust and respect
• Is aware of how decisions, words and actions affect business relationships
• Represents Global in public area; maintains corporate brand and reputation; conducts oneself in a professional manner both in and outside of the office.