Executive Communications Coordinator

• Providing administrative and project management support to the Executive Communications Officer and the communications team members – manage projects end-to-end, and keep everything running smoothly
• Providing general day-to-day administration including tracking expenses, managing media equipment, managing vendors, booking travel and logistics
• Managing calendars, meetings, and teams calls, including the distribution of meeting materials and taking meeting minutes. Responsible for follow ups and deadlines to ensure items completed.
• Anticipate needs of the Executive Communications Officer and the team members.
• Monitor industry trends and priorities
• Help shape and manage social media presence, turning ideas into posts, stories, and content that capture attention.
• Draft, edit, and polish communications, presentations, and emails.
• Coordinate with internal teams, clients, and vendors to get things done efficiently.
• Keep track of calendars, trends, priorities, deadlines, and follow-ups so nothing slips through the cracks.
• Spot opportunities, solve problems, and take initiative without waiting for direction.

• 2 year’s experience within communications industry
• Ability to interact with clients and government officials in a friendly and professional manner
• Self-starter with initiative, naturally curious, and can think through issues and problems (including identifying potential scenarios and outcomes), both independently and as part of a team
• Highly organized, proactive and able to handle multiple priorities at once
• Excellent verbal and written communication skills with a demonstrated attention to detail and ability to story tell
• Familiar with digital platforms including: x, LinkedIn, meta (facebook and Instagram) and wordpress
• Has strong and broad relationships with key media contacts as well as relevant vendors such as graphic designers, Audio/visual, translators, and website developers.
• Strong MS Office (Word, Excel and PowerPoint) skills
• Strong design skills in canva or Adobe studio
• Knowledge of politics and events would be considered an asset
• Ability to multi-task, while being results oriented
• Must be accountable, reliable and professional

Meets Commitments

• Demonstrates the importance of meeting deadlines, internal and external
• Holds self and team accountable for commitments, behaviours and results

Decision Making

• Uses rigorous decision making processes to make objective decisions
• Makes suggestions and provides ideas to decision making process. Gathers input from others to inform decisions
• Has the ability to determine priorities

Team-oriented

• Builds effective relationships to achieve individual and organizational success
• Shares the workload with others and is prepared to take on different roles and projects when required
• Seeks out and leverages the diverse perspectives and capabilities of colleagues and clients

Communication

• Has the ability to provide and receive constructive feedback
• Openly communicates with colleagues and clients the information required to execute work
• Can communicate clearly through verbal and written communication with a variety of audiences

Engaged

• Contributes to the continuous improvement of the work environment
• Demonstrates a high level of enthusiasm and initiative
• Appropriately shares knowledge, skills and experience with colleagues to raise the competence level of the organization

Capacity for Change

• Demonstrates flexibility in adapting to changing conditions and client demands
• Demonstrates the ability to learn from mistakes
• Is open to new ways of doing things

Professional Relationships

• Establishes and maintains positive relationships with all stakeholders including colleagues and clients and gains their trust and respect
• Is aware of how decisions, words and actions affect business relationships
• Represents Global in public area; maintains corporate brand and reputation; conducts oneself in a professional manner both in and outside of the office.